The Flute Society Of Washington, Inc.

2012 Mid-Atlantic Flute Fair

February 18 - 19, 2012

The Sheraton Reston Hotel is located at 11810 Sunrise Valley Dr. Reston, VA 20191. It is just a few miles from Dulles Airport.

Special sleeping room rates are available by mentioning the Mid-Atlantic Flute Fair. The room rate is $89.00 plus (11%) tax per night on Friday - Sunday. Reservations can be made online at

http://www.starwoodmeeting.com/Book/MidAtlanticFluteFair

Shipments to the hotel should be sent no earlier than three days before the flute fair. No call packages will be accepted by the FSW. Please address all shipments using the following address:

Sheraton Reston Hotel

Attention: Jamie Issa

Group Name: The Flute Society of Washington, Inc.
11810 Sunrise Valley Dr.
Reston, VA 20191

Parking at the hotel is complimentary.

GROUND TRANSPORTATION
The Sheraton Reston Hotel provides a courtesy shuttle service to and from Dulles Airport. The shuttle can be found at location 2A or 2H. Please call the hotel on arrival.

The "Super Shuttle" services each of our area airports: Baltimore-Washington International Airport (BWI), Reagan National Airport, and Dulles Airport. The phone number for the Super Shuttle is 1-800-BLUEVAN  Call them 24 hours in advance. 

EXHIBIT HALL
The exhibit hall will be in the Diamond Ballroom.  Each booth will include a six foot draped table and two chairs. Please make any special request on the Exhibit Reservation Form (i.e., electrical outlet, if you need to have a wall behind you, etc.). Please, no banners hung on the wall.  No taping, tacks or stapling to walls.  All efforts will be made to accommodate your requests.  Limited security (locked doors) is provided.  Every effort has been made in scheduling flute fair events so that the participants will have adequate time to spend in the exhibit area.

MEALS
There will be a complimentary continental breakfast for exhibitors on Saturday morning from 8-10 AM. Buffet lunch will be available in the restaurant or pre-purchase lunch on the registration form. Sunday morning breakfast with guest artist may be purchased on the registration form or at the fair registration until 12 PM Saturday.

FEES AND MEMBERSHIP
All exhibitors must be a current (2012) sustaining member of The Flute Society of Washington, Inc.  Booth reservation can be found of the membership form. FSW Sustaining Membership dues are $50. Members receive a listing (complete contact information) in the current flute fair program book and at the exhibitor/sustaining member page on the FSW web site. Booth/Table Fee  $85 (per table)

Reservations received after January 21, 2011 are limited to space available and may not be listed in the program book.

FSW MEMBERSHIP MAILING LABELS
Mailing labels of the FSW membership are available for $25.00 and can be requested on the Exhibit Reservation/Membership Form. We supply hard copy labels or excel file. The list is for a one time use only.

PROGRAM BOOK LISTING
Please fill out the reservation form carefully since it will be used for your listing in the program book, FSW membership directory and the FSW website. All sustaining members are listed in each FSW newsletter by company name.

FLUTE FAIR PROGRAM BOOK ADVERTISEMENTS

All FSW sustaining members (businesses), including those that cannot be present at the flute fair, are welcome to place an order for an advertisement. Besides the fair events and participant listing, the fair program book contains upcoming competition requirements and Flute Society events. Attendees carry the book home for the information listed. Make your business noticed with a special advertisement. Flute fair program book advertisements should be sent by email to programbook@fsw.net or upload at http://fsw.net/exhibitor_ad_link  Deadline for all ads is January 13, 2012.The size of a page and/or program book is 5 1/2” wide by 81/2” long.  Advertisements for Inside Front Cover, and Inside and Outside Rear Cover are on a first come first served basis.


Mid Atlantic Flute Fair Program Book Advertisements, February, 2012

REGULATIONS

• Exhibitors will not be permitted to set up their displays at the fair until all fees have been paid in full.
• Each booth must be staffed at all times during the published exhibit hours.  If any assistance is needed, please contact exhibit hall coordinator BEFORE the fair weekend and all attempts will be made to find appropriate assistance.
• There will be no smoking in the exhibit hall.
• All exhibits must conform to the size of the booth space and must be arranged so as not to obstruct the view of, or interfere with, other exhibits.
• Exits, fire stations and fire extinguisher equipment must not be obstructed.
• No individual, firm or organization not assigned exhibit space will be permitted to solicit business in the exhibit area.
• The organization’s door monitors are instructed not to allow any instruments to exit the exhibit hall unless they are in their hard cases. This is meant for everyone’s protection. NO EXCEPTION TO THIS RULE!
• Only persons displaying the flute fair ID badge will be allowed to enter the exhibit area.
• Every exhibiting sustaining member is allotted 2 ID badges.

• A flute tryout room will be available for exhibitors and their clients at the fair. Information will be available upon arrival.

  ---

  ---

• CONTACT INFORMATION